Glossary of Terms

Listed below is a glossary of terms used within this manual.

A

Advance Warehouse– The warehouse available to receive your exhibit shipment prior to set-up for a show. Check your exhibit/show manual for location.

Air-Ride Suspension– Air assisted suspension on the carrier’s vehicle that helps cushion and reduce vibration.

Aisle– Awalkway intended for audience movement though an exposition or exhibit hall.

Assembly– Setting up an exhibit from its components. Also called installation, set-up.

At-Show – Aterm used to refer to something happening at the show, ie. At-show promotions.

Attendees– Those people who attend a show or exhibit who are not exhibiting or connected with the event itself. Your potential customers.

B

Backlight, Backlit– Alight source that illuminates translucent material/graphics from behind.

Backwall – The panels at the rear of the exhibit.

Banner– Asuspended sign or panel, usually made of fabric.

Bill of Lading– Adocument that establishes the terms between a shipper and a transportation company for the transport of goods between specified points for a specified charged. This is where you will find your tracking number.

Blanket Wrap– Uncrated goods covered with blankets or other protective padding shipped via carriers. Also called Pad Wrap, Shrink Wrap.

Booth– An area made up of one or more standard units of exhibit space.

Booth Number– Anumber assigned by show management to identify an exhibitor’s floor space.

Booth Personnel – Staff members assigned by an exhibitor to work in an exhibit.

Booth Size– The dimensions of the floor space contracted by an exhibitor. Usually rented in 10’ x 10’ increments.

C

Carrier– Atransportation line moving freight. Usually a van line, common carrier, rail carrier, or air carrier.

Common Carrier– Acarrier who usually accepts only crated material and consolidates the properties of several customers into one shipment bound for the same destination.

Crates– Awooden box custom built for packing and shipping.

Crate Manifest – An itemized list of the contents of a crate.

Custom Exhibit – Adisplay designed and built to meet the specific needs of an exhibitor.

D

Dismantle – To take apart an exhibit. Also known as Take-down, Tear-down. The “D” in “I & D.”

Drayage- The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the show, returning of crates at the end of the show, and delivery of materials to the carrier loading area.

Drayage Contractor– Acompany responsible for handling exhibit materials at a trade show.

E

Electrical Contractor – Acompany hired by show management to provide electrical services to exhibitors.

Exhibit Directory – Aguide for exhibition attendees that lists exhibitors and exhibit locations.

Exhibit Manual – Apackage for exhibitors of a particular show that contains all rules, regulations, restrictions and forms relating to that show. Provided by show management. Also called Exhibitor Kit.

Exhibit Hall – The area within an exposition center where exhibitors are located.

F Forklift– Motorized vehicle used to load/unload and transport heavy items.

G

Graphic– Aprinted piece of artwork, images or copy.

I

I & D– Installation and Dismantle (of an exhibit). Also known as Set-up and Take-down.

Installation– The process of setting up exhibit according to specifications. Also called Assembly, Set-up.

Installation Contractor– Acompany responsible for supervising and coordinating workers who install and dismantle exhibits.

Installation & Dismantle– The set-up and take-down of exhibits. Also called I&D.

In-line Exhibit – See Linear Display.

L

Labor– Contracted workers who perform services.

Lamination– The process of bonding two or more substances together.

Linear Display – An exhibit that is constructed in a continuous line along an aisle. Also called in-line.

Loading Dock– An area within an exposition facility where freight is received and shipped.

M

Modular Exhibit– An exhibit constructed of interchangeable components designed to set up in various arrangements and sizes.

P

Pad-Wrap– See Blanket Wrap.

Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line.

Panel System– Adisplay composed of prefabricated connected panels of various sizes.

Peninsula Display– An exhibit with aisles on three sides.

Pop-Up Display – Adisplay with a collapsible frame that expands to create a backwall for graphic or fabric panels.

Portable Display – Alightweight structure that can be shipped via UPS®, FedEx®, or transported in most vehicles. They are easy to assemble (usually by one person with no tools), and use fabric and/or graphic panels.

Pre-Show– Anything that is done or happens prior to the start of a show.

R

Refurbish– The process of repairing or reconditioning an exhibit to extend its life span.

Rigging– Pre-show hanging of signs and other structures from the ceiling of the Exhibit Hall over your booth space.

S

Service Desk– The location at which exhibitors order and schedule services from show management.

Set-Up– The process of erecting an exhibit from its components. Also called Assembly, Installation.

Shipping Case– Areusable container for transporting exhibit materials. Usually used as podium and storage.

Shipping Crate– Awooden container for transporting exhibit materials, which may be designed for a single use or custom built for extended use.

Show Carrier– The carrier that show management has contracted with for shipping.

Show Manager– The organizer and operator of an exposition.

Skirting– Decorative covering around tables and risers. Also called Table Drape.

T

Teardown– The dismantling of an exhibit. Also known as Take-down, Dismantle.

U

Union– An organization of workers formed with the purpose of protecting workers’ rights and increasing bargaining power with an employer on such issues as wages, hours, and benefits.

V

Velcro®– The trade name for a fabric closure with two components: hooks and loops. The two components adhere when pressed together and separate when pulled apart, allowing repeated use.